How do I book a Conference Room?
Can I provisionally book a Conference Room?
How do I confirm a booking?
What are your cancellation terms?
How much does it cost to hire a Conference Room?
Is there a standard rate for hiring a Conference Room?
Can I book a Conference Room out of normal working hours?
Is Conference Room support available?
Do you provide secretarial support?
Can I hire equipment such as Videoconferencing, AV, Plasmas, PCs?
What is DDR?
Is a there a typical DDR package?
What is included in the Conference Room hire?
What room layout styles do you offer?
The layout of Conference Room I want is not shown on the website?
Are all your Venues of a similar type and style?
What kind of catering services do you provide?
What is the shortest time I can book a room for?
What is the longest time I can book a room for?
How do I book a Conference Room?
Call our reservation advisers on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk We will be happy to deal with your enquiry immediately.
Can I provisionally book a Conference Room?
Yes. However, most companies will state that they have the right to continue marketing the room until the booking is confirmed.
How do I confirm a booking?
You will need to pay in advance of your conference. This payment will be taken from your credit/debit card or an invoice can be raised and payment settled by cheque or bank transfer. For longer term conference room requirements, you will be invoiced after the initial payment has been paid.
What are your cancellation terms?
Cancellation charges vary from operator to operator and also depend on the size of the meeting.
Please discuss this with one of our advisers. Call our reservation advisers on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk.
How much does it cost to hire a Conference Room?
This is a hard question to answer as we deal with so many locations and configurations of conference room. We can easily give you some budget costs if you call or email us with your requirements. Call our reservation advisers on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk.
Is there a standard rate for hiring a Conference Room?
No. Rates will vary depending on location, length of use and size of conference room. There are also different delegate packages which will change between the various conference room operators.
Call our reservation advisers on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk to discuss rates in greater detail.
Can I book a Conference out of normal working hours?
Most conference room operators open between normal working hours (8.30am – 6.00pm, Monday - Friday). Organising a meeting outside of these hours will normally incur extra charges. Typically operators will charge 1.5 times the standard rate before or after normal working hours and 2 times the standard rate at weekends.
Note: We recommend talking to one of our advisers about specific locations as all operators offer different tariffs with regards extra charges.
Is Conference Room support available?
The level of support will vary from operator to operator. Most companies will offer support in helping set up the conference room including AV equipment or videoconferencing. They will also be able to service your conference, providing teas/coffees and catering if required. Administrative/Secretarial support may also be provided.
Do you provide secretarial support?
Most operators have receptions which will meet and greet all delegates. There are normally onsite support staff that will help in organising your conference and secretarial services for presentation preparation, as well as photocopying, faxing and typing.
Can I hire equipment such as Videoconferencing, AV, Plasmas, PCs?
Yes. Most operators have a selection of equipment to hire. This will normally be charged as extra. Even if a company doesn’t have onsite equipment they will normally be able to source this for you.
What is DDR?
Day Delegate Rate. This is the cost per person in hiring the conference room. Day Delegate Rates normally come as a package typically including room hire, teas/coffees and lunch. DDR packages will vary from operator to operator and package to package.
Is a there a typical DDR package?
There are a number of packages depending on your requirements and budget. A typical package will include the hire of the conference room, servings of teas/coffees throughout the day including biscuits and a lunch (sandwiches, fruit and pastries). Bottled water will normally be included as well.
Please discuss your requirements with one of our advisers. Call our reservation team on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk.
What is included in the Conference Room hire?
Packages differ between operators, but typically rooms will have flip charts, whiteboards and bottled water included. Some operators include free national calls and internet.
Note: Catering, videoconferencing, TVs, Plasmas, AV equipment are normally charged as extra.
We recommend talking to one of our advisers to find out which operators are providing the right solution for your needs. Call our reservation advisers on 0800 082 9810 or email the team at advice@easyconferencing.co.uk to discuss your requirements in greater detail.
What room layout styles do you offer?
We offer standard meeting rooms, training rooms and conference rooms. These can be configured in a U shape style, Classroom, Theatre, Cabaret or interview style. We are very flexible so if a style is not here that you require, please let us know and we will do everything to accommodate your needs.
The layout of Conference Room I want is not shown on the website?
We can help bespoke an ideal configuration of conference room space to meet your needs. We are totally flexible in the way we can configure rooms.
Are all your Venues of a similar type and style?
No. We are totally independent which means we can deal with any conference room operator we like. This benefits our clients as they will always get the right solution for their conference room requirements. Let us know your requirements and we will do our utmost to meet your expectations.
Call our reservation advisers on 0800 082 9810 or email the team at reserve@easyconferencing.co.uk to discuss your requirements in greater detail.
What kind of catering services do you provide?
You decide on the standard of catering required. This can be anything from standard teas/coffees and sandwiches to full luncheons offering hot and cold food.
We can help bespoke a menu to your requirements. Please Call our reservation advisers on 0800 082 9810 or email the team at catering@easyconferencing.co.uk to discuss your requirements in greater detail.
What is the shortest time I can book a room for?
1 hour.
What is the longest time I can book a room for?
There is no maximum time limit. We have Clients that block book conference rooms for a year at a time. |
